Reports to: 1440 Foundation Executive Director

Department: Foundation

FLSA: Part-Time Hourly

Position Summary

Administrative support for Executive Director of Foundation and Director of Philanthropic Programs.

Responsibilities

• Under the direction of the Directors, manage scheduling of meetings for the Canopy Team and the Cohort Partners and their Doctors
• Manage 1440 Foundation/grantee meetings at 1440 Multiversity; establish dates, connect, and communicate with participants, manage guest communique forms, ensure details are managed including billing, write in-kind grants, when necessary, obtain appropriate approvals. Act as liaison between the 1440 Foundation and the participants to ensure smooth hand off to production.
• Manage Foundation email/social media/email address/email routing management
• Professional response to emails, social media posts, create and amplify 1440 Multiversity posts as needed
• Manage grant timing and follow-up, work with Foundation ED on grants, ensure grant reports are submitted, update and manage the Foundation grant tracking tool; some communication with potential grantees will be necessary.
• Update 1440 Foundation website with new grantees, track, and archive accordingly, update content to reflect current strategies
• Presentation support for Foundation initiatives; management of preparation schedule, delivery for quarterly and annual reviews with management
• Coordinate with 1440 Multiversity Production team when needed for Foundation meetings
• Manage communications with leadership program applicants and participants
• Assists in the tracking of leadership program expenses and scholarships
• Support on-site during leadership/advocacy program

Accountabilities

• Team efficiency
• Schedules are appropriately organized and managed
• 1440 Multiversity meetings are managed with a seamless transition to the production team
• Represent the 1440 Foundation and Canopy brands well and professionally

Essential skills and experience

• Excellent oral and written communication skills
• Strong work ethic, take initiative, and require minimal direction
• Work well independently, as with a remote team
• Ability to multi-task and prioritize task
• Proficient in Microsoft office and creating professional presentations
• Strong organization skills, attention to detail required
• Strong orientation to 1440's mission, vision, and values
• Flexible schedule to include nights, weekends, holidays as required

Scope:

This role requires working with a team in an office/campus environment. Any need for occasional offsite work or business-related travel is based on business needs. All expenses or commitments of department funds for any reason must be approved in advance by the Foundation Executive Director. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AAP/EEO Statement:

1440 Foundation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, 1440 Foundation complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

1440 Foundation expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of 1440 Foundation's employees to perform their job duties may result in discipline up to and including discharge.