1440 Multiversity
  • Program Production
  • Scotts Valley, CA, USA
  • 22.00
  • Hourly
  • Part Time

Position: Production Associate - Events


Our Purpose

Choose a fulfilling career that allows you to inspire and enrich the world. Located in the redwoods of the Santa Cruz Mountains, 1440 Multiversity is a 501(c)(3) nonprofit philanthropic campus and learning destination committed to creating hope for living well, and welcomes guests for weekend Rest & Renewal stays, private group retreats, immersive wellness weddings, luminary faculty program workshops, community learning events, and more. Our employees are the heart of this important work in fostering greater good in the world.


We are seeking team members who want to be a part of co-creating life-changing experiences while still having fun in their work, energizing, learning and growing with their colleagues. 1440 Multiversity is a workplace that welcomes your ideas, encourages collaboration with your team and embraces our employees as people first - providing opportunities for personal and professional growth while caring for our campus guests with "deep hospitality" from the heart. A Great Place to Work certified organization, we offer comprehensive benefits, a beautiful work environment and opportunities to participate in our learning experiences, as we all find new ways to Live, Lead, Love, Work and Wonder Well with the 1,440 minutes we are granted each day.


Reports to: Director of Events

Department: Events

FLSA: Non-Exempt

Status: Part-Time

Position Summary

Each Production Associate will work with the Production Supervisor or Banquet Assistant Manager to provide on-site production support to all programs, ongoing classes, conferences, meetings, and various other scheduled campus events. The Production Associate will ensure to execute based on 1440 Multiversity standards the information and details included in the Group Briefs and BEO, that every meeting space set by them has all needed supplies and logistical assistance to have a smooth program. This position is an important logistics and customer service role, assuring a high level of service and satisfaction are delivered to faculty and program assistants so that they can support their program guests.

Accountabilities

  • Under the direction of the Production Supervisor, utilize systematic processes to provide and ensure excellent production support and customer service to all faculty, as well as staff and teachers
  • Interact with faculty and guests in a warm, flexible manner
  • Report questions or unusual requests to Production Supervisor or Assistant Banquet Manager
  • Communicate effectively with faculty, staff, and assistants when coordinating all program supplies and support Communicate effectively with production team, utilizing all relevant communication systems to support production requests efficiently and in a timely manner
  • Assist Production Supervisor in proactively keeping track of all supply inventory. This includes ordering replacements, obtaining supply maintenance and keeping supplies clean and organized
  • Gather all feedback, concerns, and helpful insight, observed or reported, while supporting faculty, guests, and programs. Report these directly to Production Supervisor and/or Assistant Banquet Manager
  • Assist Assistant Banquet Manager and Production Supervisor with identifying additional opportunities for upgrades and production improvements
  • Complete projects based on checklist or task assigned
  • Review the Production and assignment schedule and ensure prompt arrival for set up process
  • Set up the event room with materials and equipment according to contracts received, including tables, chairs, podiums, beverage stations and flooring
  • Retrieve requested materials, props, crates and boxes from the receiving area and deliver to the appropriate room when needed
  • Maintain the appearance of event and meeting rooms, including vacuuming, dusting, cleaning mirrors, marble and other related items
  • Maintain an adequate stock of clean linen and take dirty linen to the laundry area
  • Break down the event/meeting room at the conclusion of the function and store materials and equipment properly
  • Evaluate and maintain all rooms and supplies regularly and make recommendations for additional supplies and equipment that would be beneficial to programs and our campus
  • Refer to Production Support Supervisor for direction to provide all necessary supplies and support for programs (i.e.: what is needed, when, where, for who, and by whom)
  • Special projects and miscellaneous duties as assigned
  • Must be flexible and willing to work evenings and weekends

Essential skills and experience

  • Excellent customer service skills and a desire to serve the program needs of faculty, program assistants, guests, and staff.
  • Professionalism and strong communication skills.
  • Ability to be highly reliable and take ownership for all needed program support.
  • Ability to lift, carry, push or pull up to 75 lbs
  • Excellent organization, prioritization, follow-through and attention to detail.
  • Ability to problem-solve and provide faculty support with minimal guidance.
  • Education, work history, or background that demonstrates ability to perform all necessary functions for this position.
  • Strong orientation towards 1440 Multiversity's mission, vision and values.

AAP/EEO Statement:

1440 Multiversity provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, 1440 Multiversity complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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